Job Openings >> Kansas State University- Registrar
Kansas State University- Registrar
Title:Kansas State University- Registrar

Academic Career & Executive Search is pleased to assist Kansas State University in their search for a Registrar.


This is a remarkable opportunity for a seasoned leader and change agent to serve as the Registrar within a public R1, land-grant, university comprised of four campuses and a foundation. The University serves over 22,000 students.


As the Registrar, the chosen candidate serves a critical role as the University engages in innovative approaches to enrollment management, university budget model, and data-driven decision-making. The successful candidate is a tech savvy, experienced team leader well versed in the requirements of a successful registrar in a complex, multi-campus setting such as Kansas State University.


The University Registrar will report to the Vice Provost for Enrollment Management and will manage all functions within the Office of the Registrar, including academic records, course enrollment and registration, course and classroom scheduling, degree audit and progress, graduation, publications and communications, transfer articulation, process grades, transcripts and certifications for enrollment, including certification of NCAA athletic eligibility.


As the steward of student records and a key partner in the delivery of educational programs, the Registrar creates, safeguards, and preserves academic records; ensures adherence to policy and regulatory requirements; provides support for curricular infrastructure systems and program development; collects and analyzes critical data; and promotes data-informed strategic planning and decision-making. The Registrar develops the appropriate recommendations for the implementation of technology-based solutions in support of enhanced services. The University Registrar is a critical partner in advancing strategic enrollment priorities of the university. The ideal candidate will be highly organized, detail-oriented, and bring a student-focused, outcomes-oriented leadership approach to the Office of the Registrar and serve as a key member of the enrollment management leadership team charged with transforming the enrollment experience at Kansas State University.


Core Duties and Responsibilities:


Management and Leadership of the Office of the Registrar

The Registrar oversees the management of the Office of the Registrar and its areas of responsibility, including planning, organizing, and managing resources, people, and activities effectively and efficiently to achieve results.  Provides leadership to set strategic and operational direction and goals for the Office, evaluates its performance, and develops plans accordingly.  Responsible for hiring and retaining staff, career coaching/personal development for direct reports and accountable for the performance of employees. The Registrar serves as/oversees staff who serve as liaison(s) to colleges/schools on all Office of the Registrar responsibilities.


Academic Records and Enrollment

The Registrar is the official custodian of the academic records of all students enrolled at the University and is responsible for safeguarding the security and integrity of those records. The Registrar is  responsible for the issuance of official transcripts and certifications and is the University officer responsible for ensuring compliance with regulations of the Family Education Rights and Privacy Act (FERPA), and other federal regulations relating to enrollment, security and awarding of degrees/certificates.

The Registrar is responsible for ensuring the University has a course enrollment system that is easy for students to use, supports the business of our academic programs, and provides information to faculty, advisors, and other strategic partners at the University about students’ class enrollment, completion, and academic achievement. The Registrar will work with the colleges, the Graduate School, and the Global, K-State Polytechnic and Olathe campuses to schedule courses.


The Registrar oversees the preparation and release of transcripts, diplomas and other academic records data for the University.  The Registrar oversees and maintains effective registration and transfer policies/procedures/records and oversees the transfer course/credit evaluation process for all undergraduate students, including new admits and those who take classes elsewhere after matriculation.  The Registrar manages the readmission and internal transfer (change of college within the University) policies/processes and oversees the certification of enrollment and degrees awarded via the National Student Clearinghouse for all students and certification for NCAA Division 1 athletes.


The Registrar oversees and maintains effective grading and academic censure policies/procedures/records.  Working with the colleges, the Registrar also monitors completion of general education requirements for undergraduate students and recommends the awarding of undergraduate degrees to the Faculty Senate. 


The Registrar enforces the University’s academic policies for all undergraduate and graduate programs and students.


The Registrar develops and implements procedures for the storage and archiving of student records, credentials, correspondence, and other supporting documents. This includes researching and implementing best practices and technologies that allow the Office of the Registrar and other University staff who serve students, to provide excellent service and operate with maximum transparency, efficiency and consistency.  The Registrar maintains security and management responsibility for access to authorized users of the student information, document imaging, online course schedule, space scheduling and schedule of classes building software systems.  The Registrar oversees the Degree-Auditing Reporting System (DARS) and manages the testing, enhancements and maintenance of the Student Records module of the student information system (PeopleSoft). 


Course and Class Scheduling

The Registrar is responsible for managing classroom scheduling, assigning classes and events in over 150 classrooms. This includes managing systems that collect information from the University’s academic departments, programs, and colleges concerning the courses they plan to teach during the academic year.


Communications and Online Publications

The Registrar publishes, primarily in an online environment, University information to students, faculty, staff, parents, prospective students, and other outside entities about rules, regulations, and processes that the office manages or for which the office is responsible. The office produces the University's official statement of degree programs and University academic and nonacademic regulations, cooperating with academic departments, programs, and schools. The Registrar is also responsible to publish the online semester schedule of classes and the printed Commencement program.  The Registrar manages the production and dissemination of the master schedule of classes, classroom assignments, the university catalog, university academic calendars, as well as related publications and training manuals, and student record data reports.


Academic Policy and Procedures

The Registrar plays a key role in the development, implementation, enforcement, and review of academic policy for the University.  This includes advising executive management on programmatic and policy development and advising faculty, staff, and students on academic standards, policies, and procedures.  The Registrar serves as a member or chair of a variety of committees including the Committee on Academic Policy and Procedures, which coordinates the development, implementation, and revision of procedures supporting approved academic policies that impact the academic progress and/or experience of K-State students.


Education Requirements:

Bachelor’s degree required, Master’s degree in student services, education, business or closely related area preferred. 


Required Competencies/Qualifications:

  • A minimum of five years of progressively responsible experience in managing and implementing the policies and practices associated with the responsibilities of a Registrar’s Office.
  • Strong working knowledge of the rules, regulations, and laws regarding student records (FERPA) and the standards of student recordkeeping practices in higher education with demonstrated personal achievement working with student records and academic policy enforcement.
  • Demonstrated experience analyzing course prerequisites, certification, and/or curriculum/graduation requirements and knowledge of student registration, academic, and residency requirements.
  • Demonstrated experience with transfer credit articulation, degree exceptions, and degree conferral processes.
  • Demonstrated ability to examine and re-engineer business processes, operations and procedures; formulate and implement new policies, strategies and procedures; and research and analyze system solutions to administrative problems as they relate to the campus integrated student information, document imaging, classroom scheduling and other systems utilized in administrating the responsibilities of the office.
  • Knowledge and experience training faculty/staff on FERPA and other related federal regulations relating to Higher Education.
  • Demonstrated success as a collaborator and relationship-builder, demonstrating strong interpersonal skills and the ability to forge effective partnerships and coalitions with students, faculty and staff, university leaders, and others across a diverse university community to achieve results.
  • Proven record of successful supervisory experience and demonstrated employee development and performance management skills.
  • Skill in budget preparation and management.
  • Strong communication and interpersonal skills with a customer-service orientation.
  • Demonstrated ability to work well with diverse populations and to collaborate effectively with colleges and other campus constituents in a multifaceted, multi-campus environment.
  • Proven ability to initiate, lead, and facilitate change, be adaptable with changing conditions, and comfortable with the ambiguity that accompanies a large public university.


Preferred Competencies/Qualifications:

  • Fluent in the use and understanding of information technology.
  • Data savvy with proven ability to utilize data in the analysis of decision-making and operations.
  • Demonstrated success as a member of a team implementing a university strategic enrollment management plan.




About the University:

Kansas State University is a comprehensive, research, land-grant institution serving over 22,000 students. The University provides some of the best global food systems and biosecurity research in the world and is progressing toward its goal of becoming a Top 50 public research university by 2025.


The university has nine academic colleges and offers more than 250 majors and options. The Graduate School offers 73 master’s degrees, 44 doctoral degrees and 43 graduate certificates in multiple disciplines. The Princeton Review recognizes the university as one of the nation’s best colleges and the association of Public and Land-grant Universities designated Kansas State University as an Innovation and Economic Prosperity University. Commonly referred to as K-State, the university is proud of its welcoming environment and considers all K-Staters family.


About the Area:

Nestled in the heart of northeast Kansas’ scenic Flint Hills, Manhattan’s 56,000 citizens enjoy a dynamic community filled with shopping, dining, entertainment and nightlife. Manhattan is affectionately known as the “Little Apple,” a nod to its East Coast namesake, but has a vibrant culture all its own. Here is just a sampling of what residents look forward to year-round:

• Shopping, dining and socializing in Aggieville, a local entertainment district with an   energetic vibe.

• A vibrant, revitalized downtown area with fine dining options and local boutiques.

• The Flint Hills Discovery Center, featuring exhibits about the beautiful surrounding region.

• Beautiful outdoor life at Sunset Zoo and The Gardens at Kansas State University.

• Recreation opportunities at the Konza Prairie, Tuttle Creek State Park, Linear Park Trail and more.

• Music festivals, including country’s brightest stars at the annual Country Stampede.

• The university’s McCain Performance Series, which hosts acclaimed Broadway musicals, comedians, musicians and other entertainers.

• Exciting Big 12 athletic events (faculty and staff are eligible for discounted tickets).

• Colbert Hills Golf Course, ranked as the top public golf course in Kansas.

• Excellent K-12 education. The local high school ranks among the top 5 percent of U.S. high schools, and the district is home to several Kansas Master Teachers.


To learn more about the Manhattan community visit


Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees.




Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.


For full consideration applications should be received by August 30, 2019. Applications will be reviewed as they are received and should include a cover letter and CV.


Please do not email applications. 


Inquiries, referrals and nominations are treated confidentially and can be sent to: or call 860-740-2600.




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