Job Openings >> ACES Project Operations Coordinator
ACES Project Operations Coordinator
Title:ACES Project Operations Coordinator
Academic Career & Executive Search (ACES) is seeking a Project Operations Coordinator. This position offers a remote flexible work opportunity of approximately 30 hours per week. We’re looking for results and reliability. You get a long term, flexible and reliable income opportunity.

ACES is an executive search firm specializing in higher education searches. The Project Operations Coordinator directs and manages the organization and scheduling of searches working with search associates, researchers and recruiters to ensure the timely and successful completion of searches.

Key responsibilities:
  • Scheduling and managing timelines of searches
  • Developing search support materials including timelines, evaluation and screening tools
  • Conducting weekly update meetings with managing partner and search associates
  • Maintaining and updating policies and procedures
  • Attending search committee meetings as needed
  • Serving as technical liaison for applicant tracking system
  • Sourcing, writing and responding to RFP’s
  • Additional duties as required

The ACES’ high-performing team is dedicated to collaboration and results. Responsibilities include weekly meetings, meeting all search timelines, delivering high-quality candidates, and completing searches on schedule. All members work remotely.

ACES provides thorough training and onboarding to ensure success.

This role requires strong critical thinking and analysis skills, assessment abilities, and a genuine desire to help others. The firm’s Search Associates include professionals with various backgrounds, including marketing, social work, management, human resources, editorial copywriting, executive coaching, and research. Professionals with transferrable skills are encouraged to apply.

Weekly work commitment

Part-time – Approximately 30 hours per week.

Required Qualifications
  • Strong critical thinking skills and ability to analyze material based on established criteria
  • Excellent writing and communication skills
  • Strong organizational and time management skills
  • Ease with email and telephone outreach
  • Ability to work independently, and as a highly collaborative team member
  • Self-motivated

Additional Skills, Knowledge, Requirements
  • Comfortable working using digital platforms, including Dropbox, Microsoft Word, Excel, Adobe (or other PDF software)
  • Detail oriented
  • Ability to adapt and pivot to frequent changes in a fast-paced environment
  • Reliable and secure equipment including computer, internet, and phone

About Academic Career & Executive Search

Academic Career & Executive Search (ACES), headquartered in West Hartford, CT, is a national executive search firm providing search services exclusively to higher education. Additional information may be found at

To Apply
Applicants should submit a resume and cover letter. 

For questions, please email Ema McFadden, Project Operations Coordinator at

If you’ve got the right skillset and like working in a friendly and dynamic team environment, we’d love to hear from you!

Academic Career & Executive Search is committed to equal opportunity for all and does not discriminate on the basis of race, gender, color, religion, national origin, age, disability, sexual orientation, veteran, or marital status. All interested individuals are encouraged to apply.

Alternatively, you can apply to this job using your profile on one of the following sites:

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